Check the business name, address, Chamber of Commerce number, VAT identification number and payment details before sending your first invoice. These details are reused on your invoices.
Before you begin
Have your eight-digit KVK number, VAT identification number, IBAN and any BIC details ready. A Dutch VAT identification number uses the format NL123456789B01.
During onboarding
Onboarding asks for the main business and payment details, together with your rate. Afterwards, open Settings → Business details to check them. You can return to this section to make changes later.
Set the profile details
- Open Settings → Business details.
- Under Profile, fill in the business name.
- Set the home-base address using address search.
- Leave Invoice address is the same as home address enabled if that address should also appear on invoices.
- For a different invoice address, disable the setting and enter that address separately.
The home-base address is used for travel calculations; the invoice address is the address printed on the invoice.
Set the administration details
Under Administration, review the following fields before saving.
Contact details
Enter the email address and telephone number customers should use to contact you.
KVK number
Use exactly eight digits, without spaces or hyphens. Keep any leading zero: it is part of the number.
VAT identification number
Use NL, followed by nine digits, B and two digits: for example, NL123456789B01. Do not add spaces, punctuation or hyphens. Check that the saved number appears correctly in the invoice preview.
IBAN
Enter the complete IBAN. Spaces are accepted, for example NL04 ABNA 0452 4362 30. AdMemo checks the IBAN; correct an invalid value before saving.
BIC and bank name
Enter the BIC/SWIFT code if you need it for your payment details. The bank name can be filled automatically for a Dutch IBAN; review it and change it if necessary.
Payment term
The default payment term is 14 days. Choose the term you use with your customers; 7 days and 30 days are other examples. The saved term is used on invoices.
Save and check an invoice
Save the details, then open an invoice preview. Check the business name and address, VAT identification number, KVK number and IBAN. A value that looks filled in while editing should also appear correctly after saving.
Next steps: