Your rate is used for new work orders and invoices. Decide whether the number you enter includes VAT, then check the applicable VAT rate.
Open the rate settings
Open Settings → Hourly rate. The main fields are Pricing method, Rate entry, Default hourly rate and Labour VAT rate.
Choose the pricing method
Choose Hourly when you bill the time worked, or Fixed job price when you agree a fixed amount for an assignment. You can review an individual work order when its pricing differs from the default.
Choose whether your entered rate includes VAT
For a €60 rate and 21% VAT, the difference is:
| Rate entry | Entered rate | Customer pays | Amount excluding VAT |
|---|---|---|---|
| Excluding VAT | €60 | €72.60 | €60 |
| Including VAT | €60 | €60 | €49.59 |
With Excluding VAT, VAT is added to the amount you enter. With Including VAT, the amount you enter is the customer's total and AdMemo separates the VAT component.
The default-rate field label changes to show excluding VAT or including VAT, so check the label before entering your number.
Enter the default rate
- Choose the pricing method and VAT-entry mode.
- Fill in the default rate: for example, €47.50 excluding VAT or €57.48 including 21% VAT.
- Select the applicable labour VAT rate.
- Save and review the labour line on a new work order.
Do not leave the rate empty: that can result in a zero labour charge on new work orders.
Check the VAT rate
AdMemo supports 21%, 9% and 0%. The general Dutch VAT rate is 21%. Use 9% or 0% only where the transaction qualifies; certain work on homes older than two years can qualify for 9%, but that does not apply to every renovation. See the Belastingdienst's rates for work on homes.
VAT exemption and KOR are separate from zero-rated VAT. Review your business's VAT and tax settings when either applies.
How AdMemo uses the saved rate
The saved rate supplies new work orders, the voice analysis of labour costs and the invoice based on that work order. Review a work order if you agreed a different price for that particular job or customer.
Before invoicing, check the VAT-entry mode, the rate itself and the VAT treatment. Changing app language does not change any of those saved amounts or choices.
Next steps: