Upload a receipt and AdMemo extracts the supplier, date, amounts, VAT, category and individual lines. Review the result before saving. You can also record an expense or enter it manually.
Where to start
Open Expenses and choose Scan, Record, or Enter manually.
Scan a receipt
- Choose a file, use the photo picker, or drag a file onto the upload area in the browser.
- Select a receipt photo or PDF. You can upload several receipts together.
- Wait for AdMemo to read the supplier, date, lines, amounts and VAT.
- Open Review receipt and check the extracted fields.
- Correct any missing or uncertain values and choose Save.
For a batch, use the arrows to move between receipts and review each one. On an iPhone, you can first photograph receipts in the Camera app and later select those photos together in AdMemo.
Review the extracted information
The receipt review shows each item separately, together with the supplier, date and category. Check the amount excluding VAT, VAT amount, VAT percentage and amount including VAT. You can correct the fields when the scan is incomplete or incorrect.
Review warnings before saving, especially on receipts with several VAT rates. For more detail, see VAT and tax settings.
Separate business and private lines
Each receipt line has an inclusion control:
- The green check includes the line in the business expense.
- The cross excludes a private line from the business expense.
For example, a fuel receipt might also contain a sandwich. Include the fuel and exclude a private sandwich. AdMemo calculates the expense from the included lines.
Choose a category
Check the suggested category and change it if another category fits better. The standard categories cover travel, materials, tools, fuel, food and drink, office costs, car/van maintenance and other expenses. Your business configuration can offer different categories.
Changing the app language changes the labels for built-in categories. Your own category names and the underlying bookkeeping values remain unchanged.
Recurring costs
Use Recurring for a regular subscription, insurance payment or telephone cost. Choose the recurrence that applies to the expense. AdMemo then creates the following occurrences according to that schedule, so you do not need to re-enter the same cost each time.
Record an expense
Choose Record and describe the purchase, amount and date. For example: “I bought €20 of fuel at Shell on 14 February.” Review the filled-in fields in Review receipt before saving.
A recording does not attach proof of purchase. Add the receipt photo or file to the expense as well, either now or later.
Enter an expense manually
Choose Enter manually and fill in the description, supplier, date, category and amount. Use this when scanning or recording is inconvenient, then check the VAT information before saving.
After saving
The expense appears in Overview → Expenses. The uploaded receipt remains attached and can be viewed or downloaded. The amounts become part of the expense and VAT overview, subject to the chosen VAT treatment.
Before finishing, check that private lines are excluded, the receipt is attached, and the category and VAT treatment match the purchase.
Next steps: