AdMemo combines trips from work orders with separate trips you add yourself. Use this record to review business travel and prepare your mileage export. Charging travel to a customer is a separate setting.
Work-order trips and separate trips
- Work-order trips come from a work order for a customer with an address. These appear in the mileage overview when work-order mileage registration is enabled.
- Separate business trips include collecting materials, meeting a prospective customer or visiting a supplier. Add these in Mileage & Hours.
Do not add the same work-order journey again as a separate trip. Travel charged to customers is calculated through the work order; this screen records travel for your own administration.
Record a separate trip
- Open Mileage & Hours and select Mileage.
- Choose Record.
- Say the departure address, destination and business purpose. For example: “I drove from Zuiddijk 120 in Zaandam to Wagenweg 45 in Purmerend to visit a new customer.”
- AdMemo records the audio, transcribes it, recognizes the trip and calculates the distance from the addresses.
- Review the filled-in form and choose Single trip or Return trip.
- Save the trip when the addresses, distance and trip type are correct.
Full addresses work better than only a town name. Mention the departure point as well as the destination.
Enter a trip manually
Choose Fill in form and complete:
- Date — when you travelled.
- Vehicle — one of the vehicles in your travel settings.
- Trip type — business or private.
- Departure and Destination — full addresses.
- Distance (km) — the calculated distance, or your checked manual value.
- Travel time (minutes) — optional.
- Purpose / Description — why you made the journey.
If an address changes, use Recalculate to check the new distance. Review the result before saving.
Single trip or return trip
A single trip records the outward distance. A return trip records the outward and return distance. For example, a 14.9 km outward journey becomes 29.8 km for a return trip.
Choose the correct option before saving: it directly determines the recorded kilometres.
Your mileage overview
The year total and fiscal-deduction summary appear with your recent trips. Each entry shows its date, departure, destination, purpose, distance, travel time and source.
- Work order identifies a journey from a work order.
- Separate identifies a journey you registered directly.
The fiscal rate is tied to the year and the relevant private-vehicle business mileage. AdMemo uses €0.23/km for 2024 and 2025, and €0.25/km for 2026. The official 2026 decision explains the increase. Your customer billing rate is set independently.
Check and export
- Check that work-order journeys have not also been entered manually.
- Review business/private classification and the vehicle used.
- Confirm whether each separate journey is single or return.
- Open Overview → Mileage, select the required period and download the mileage record.
Next steps: