Save frequently used services and materials as catalogue items. When you mention an item or one of its aliases in a work order, AdMemo can reuse its description, price, quantity and VAT rate.
For example, three bags of an item priced at €12.50 each give a €37.50 line. Items also support work billed by a unit, such as square metres, metres, treatments or cleaning visits.
Create an item
- Open Items.
- Choose New item.
- Enter the name and review the description, aliases, type, quantity, price and VAT rate.
- Save the item.
For many items at once, use Import items.
Name and invoice description
Name is required. Choose a clear, short internal name that you would use while speaking.
Default invoice description is the customer-facing text. It can be more descriptive: an internal item named “Soil mix” might use “Premium soil mix, delivery and application” on the invoice.
Alternative names
Add the spoken variations, brand names or abbreviations you use. Put one alias on each line, or separate them with commas. For “Soil mix”, examples might be “soil”, “potting soil” and “compost mix”.
Mentioning one of these aliases can identify the saved item. Names and aliases are your own data; they are not translated when you change app language.
Type and default quantity
Choose Labour for services or work, and Materials for physical products you deliver or use.
Set the Default quantity to a useful starting amount, often 1. Review the actual quantity on each work order, such as three bags, 36 m² or two hours.
Default price and VAT
Enter the price per unit. Examples include €12.50 per bag, €45 per square metre or €25 per photo edit.
Select the applicable 21%, 9% or 0% VAT rate. A reduced rate must fit the actual supply; it does not apply to all home renovation simply because the home is older than two years. See the Belastingdienst's explanation and VAT and tax settings. KOR and exempt supplies require their own VAT treatment.
Active and inactive items
An active item is available in the catalogue and voice-recognition context. Set an item inactive when it should no longer be suggested. Its record remains available and existing work orders are not rewritten.
Use the item on a work order
- By voice: say the item name or an alias, together with the quantity supplied or work done. Review the resulting line.
- Manually: choose Add from items in a new or existing work order, select the catalogue item and check its quantity, price, VAT and description.
Aliases make recognition more reliable; choosing labour or materials gives the appropriate context. Use inactive status when you want to retain an old item without offering it for new work.
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